How to Improve Remote Staff Communication with Microsoft Teams. Communication is crucial for all businesses, be they any size. Whether the nature of business is remote or office-based, communication always remains a concern for the business heads. During the Coronavirus Outbreak, the workspaces are being shifted online, and this can cause disturbed communication among your remote team. With dozens of emails and online meetings daily, managing the communication flow can be frustrating, thus resulting in decreased productivity. Therefore, you need the right tools for your team to avoid the constant back and forth & missed conversations.
The fastest and most efficient solution can be Microsoft Teams, which will be able to cater to all sizes of teams by offering an excellent package of its own, including conference calls, video calls, document sharing, and messaging – all in a single app.
One significant benefit of using Microsoft Teams is that it’s a free service in your Office 365 package and does not require additional operating costs.
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Features How to Improve Remote Staff Communication with Microsoft Teams:
Instant Messaging with a Twist
With the world at its full speed, why should your business get stuck with emails for every minor task? Microsoft Teams has the perfect feature of instant messaging for your business, which will help you get the messages across to the team with no hassle. This has the option of one-on-one and group messaging, allowing the teams to prioritize the messages as necessary so the recipient can receive the reminders every 2 minutes. It does not work like an ordinary messaging app but is a full-package remote work solution.
Voice and Video Calls
With instant messaging being the fastest option, it has the most crucial feature of voice and video calls, where teams can gather around and have important discussions over voice or video calls, reducing the noisy email clutter. For example, a planned day-start video meeting with the Microsoft team can boost the morale of your remote team.
Schedule Meetings with Staff
Sometimes, your business discussions might be planned, so these features allow you to sync with your Office 365 calendar and schedule virtual meetings at your convenience.
Being Collaborative in real-time:
Now, you must say goodbye to the back-and-forth of work and dozens of emails. With the screen-sharing option, the teams can work together in real-time on the duplicate files and save the hassle of each relevant member having the right to access the work file. Real-time file changes can be a pleasant experience for those suffering from the slowness of emails and will boost their confidence.
Collaborate with clients
With Teams, you can invite a third party, such as a contractor, client, vendor, or any other stakeholder as a Guest over Teams. They have to click the link provided to them over email. The link will initiate the installation of Teams if the recipient doesn’t have it already before directing them to a video call.
